College and University Higher Education Approval in Virginia
Establishing a degree-granting institution in Virginia necessitates approval from the State Council of Higher Education for Virginia (SCHEV). Whether you are creating a new university or expanding an existing out-of-state institution, securing a Certificate to Operate (CTO) is an essential step. The approval process ensures that institutions comply with academic quality, financial stability, and operational standards as specified in Virginia’s higher education regulations.Why Accreditation Matters Accreditation is more than a regulatory requirement; it demonstrates your institution’s commitment to excellence and builds credibility with students, employers, and academic partners. Without SCHEV approval, a college or university cannot legally enroll students or confer degrees in Virginia.
Who approves a new college or trade school in Virginia?
In Virginia, a private college or career school must be certified to operate by the State Council of Higher Education for Virginia (SCHEV), unless it is exempt, and may not advertise, recruit students or take tuition before it holds a Certificate to Operate.
SCHEV may deny a school over copied or AI-written application materials.
AEC doesn't issue Virginia approval and can't promise one. SCHEV decides.
AEC's founder, Dr. Ramin Golbaghi, went through these approvals as a school owner. He founded and led a private postsecondary school, he personally obtained state approval to operate, ACCSC institutional accreditation, Title IV certification, VA education benefits approval, WIOA/I-TRAIN workforce eligibility and SEVP certification.
Opening in more than one state? See state approval requirements in all 50 states.
Step-by-Step Guide to SCHEV Approval
Attend New School Orientation SCHEV requires prospective institutions to attend a mandatory orientation to understand the certification process and requirements. This session provides insight into Virginia’s higher education laws, compliance expectations, and application submission guidelines.
Submit Intent to Operate Schools must complete an Intent to Operate form, providing key details about their institution and academic programs.
Institution Name Approval and Background Checks Schools must reserve their name through SCHEV and submit background checks for owners and key administrators. This ensures transparency and accountability in institutional leadership.
Prepare and Submit a Full Certification Application Schools must compile a detailed certification package demonstrating compliance with academic, financial, and administrative standards. The application includes:
- Program descriptions and a full inventory of degree and certificate programs
- Institution catalog outlining admissions policies, grading structures, and student support resources
- Faculty credentials proving that instructors meet SCHEV’s academic qualification standards
- Financial stability documentation, including a three-year projected budget, audited financial statements, and a surety bond.
Application Review and Site Visit SCHEV reviews all submitted materials and conducts a site visit, either virtually or in person, to assess the institution’s physical facilities, learning resources, and faculty qualifications. Any deficiencies must be addressed before moving to the next step.
Final Approval by the SCHEV Council For a degree-granting institution, the application is presented before the Council for approval. Once approved, SCHEV issues a Certificate to Operate, allowing the institution to enroll students and offer degree programs legally.
Regulatory Compliance and Ongoing Responsibilities Institutions must comply with Virginia’s Administrative Code, which covers key areas such as governance, faculty hiring, financial stability, and student record management. To maintain their SCHEV certification, new institutions must obtain accreditation.
How Accreditation Expert Consulting can help?
Why Work With Accreditation Expert Consulting SCHEV’s approval process can be time-consuming and complex, and we provide step-by-step support.
We offer:
- Application preparation and compliance review
- Faculty and curriculum alignment with SCHEV standards
- Financial stability planning and surety bond assistance
- Site visit preparation and ongoing compliance support
