Step-by-Step Process for Obtaining State Approval
- Understand the New Law
It’s crucial to understand the new law, which mandates that all postsecondary schools register with the DCP unless they meet specific statutory exemptions. The law also stipulates that existing registrations should be reviewed for their expiration dates and that new registrations must be completed by August 1, 2024, to avoid fines.
- Determine Eligibility and Requirements
Before starting the registration process, determine if your institution meets any statutory exemptions under the Utah Postsecondary School and State Authorization Act. If not, proceed with the registration.
- Create a UtahID
All applications must be submitted online via the DCP’s application system. Institutions need a UtahID to access this system. Instructions for creating a UtahID can be found at idhelp.utah.gov.
- Prepare Required Documents and Information
Gather all necessary documentation and information needed for the registration statement. This includes:
- Accreditation status and documentation
- Financial viability proof (e.g., audited financial statements, surety bonds)
- Program details, including costs and student outcomes
- Enrollment agreements and financing information
- Background checks for principals
- Submit the Registration Statement
Complete the registration statement online at https://utahdoc.mylicenseone.com/. Ensure all information is accurate and complete to avoid delays.
- Pay the Registration Fee
A non-refundable fee is required with the submission of the registration statement. The amount varies based on the institution’s gross tuition revenue and is set by the DCP.
- Maintain Records
It’s the responsibility of institutions to maintain electronic records of students’ educational credentials, enrollment agreements, and financing agreements for specified periods (60 years for transcripts and diplomas and 10 years for other credentials and agreements).
- Comply with Surety Requirements
Depending on the institution’s gross tuition revenue, a surety bond, certificate of deposit, or irrevocable letter of credit must be protected against the loss of unearned tuition and other fees.
- Disclose Required Information
Disclose to students all relevant information, including:
- Institution details and contact information
- Program descriptions and costs
- Accreditation status
- Refund policies and financial assistance options
- Student outcomes and complaint procedures
- Monitor and Update Registration
Review and update the registration statement regularly, especially after any material changes, such as changes in ownership or accreditation status.
