Obtaining state approval for colleges and universities in Oregon involves a systematic process that ensures compliance with state regulations. The Higher Education Coordinating Commission (HECC) Office of Degree Authorization (ODA) oversees the approval process for all degree-granting private postsecondary institutions offering academic programs to Oregon students. Here is a comprehensive guide to help institutions understand and navigate the approval process.
The HECC ODA must approve all degree-granting private postsecondary institutions, including in-state and out-of-state institutions offering programs to Oregon residents. Without HECC approval or explicit exemption, institutions cannot legally operate or offer valid degrees, certificates, or college credits credits to Oregonians.
If you're new to state approval, start with our initial questionnaire. This provides a comprehensive understanding of your organization's readiness for state approval.
Our goal is to help you achieve successful approval from your state and ensure the process is as efficient and stress-free as possible for you and your team.
“Accreditation Expert Consulting Team”
Our goal is to help you find exactly what you need and explore your options.
Steps for In-State Institution Authorization
Step 1: Review Requirements
Familiarize yourself with Oregon Revised Statutes (ORS) and Administrative Rules (OARs) related to the HECC and the ODA. Understand the specific criteria and documentation required for your application.
Step 2: Complete Applications
Institutions must complete the following forms:
Step 3: Submit Supporting Documents
Include all supporting documents requested in the application forms, such as:
Step 4: Pay Fees
Upon receipt of the application, ODA will send an invoice for the appropriate fees. Applications will be processed once the fees are paid.
Step 5: Review and Processing
Allow six months for review and processing. A site visit for new schools will be required before approval or within the first three months of operation.
Step 6: Authorization and Re-Authorization
Authorization is granted for two years. For re-authorization, ODA will determine the extent of review required based on current policy.
Steps for Out-of-State Institution Authorization
Out-of-state degree-granting institutions offering academic programs to Oregon students must obtain ODA approval or participate in the State Authorization Reciprocity Agreement (SARA).
Step 1: Complete Applications
Step 2: Submit Supporting Documents
Institutions must complete the following forms:
Step 3: Pay Fees and Processing
Submit payment for the invoiced fees. Applications will be processed once the fees are received.
Step 4: Review and Approval
School Faculty and Administrator Reviews
Additional Requirements and Resources
Surety Bonds and Letters of Credit
Oregon statute requires degree-granting institutions operating in or from Oregon to submit a Surety Bond or Letter of Credit (LOC). This ensures financial protection for Oregon students in case of institutional closure.
Closure Plans
Institutions must submit a closure plan with their initial or renewal application, outlining the process for handling an abrupt or planned closure. This includes student teach-out or transfer plans, tuition refunds, and the transfer of academic records to a responsible custodian.
Consumer Protection and Information
The ODA supports consumer protection by maintaining a list of authorized institutions and keeping students and the public informed through consumer alerts. It also guides students with complaints and provides information about accredited institutions and approved degree programs in Oregon.
Accreditation Expert Consulting
Accreditation expert consulting can significantly aid institutions in navigating the state authorization process. Consultants can provide valuable services, including:
By leveraging the expertise of accreditation consultants, institutions can streamline the approval process, ensure compliance with all regulatory requirements, and focus on delivering high-quality educational programs to their students.
Obtaining state approval for colleges and universities in Oregon is a detailed process that requires careful preparation and compliance with state regulations. By following the outlined steps and utilizing available resources, institutions can successfully navigate the approval process and provide valuable educational opportunities to Oregon students.
