How to Get TWC Approval for Career Schools

The Texas Workforce Commission (TWC) oversees private postsecondary career training institutions through its Career Schools and Colleges division. This oversight encompasses trade schools, vocational programs, and certain degree-granting career colleges that do not fall under the jurisdiction of other regulatory bodies. Any career school or college subject to TWC’s oversight must obtain a Certificate of Approval before operating and must adhere to standards for program approval and ongoing regulation. This guide outlines the steps necessary to achieve TWC approval, from licensing to program approvals and compliance expectations.

Understanding TWC’s Oversight of Career Schools

TWC’s regulatory authority comes from the Texas Education Code, Chapter 132, and Title 40 of the Texas Administrative Code, Chapter 807. Schools that provide vocational training in areas like healthcare, information technology, trucking, and skilled trades are within TWC’s jurisdiction.

However, some institutions are exempt from TWC regulation due to oversight by other agencies. For example:

• Cosmetology schools are licensed by the Texas Department of Licensing and Regulation (TDLR).
• Certain driver training schools are regulated by TDLR.
• Degree-granting institutions accredited and recognized by the Texas Higher Education Coordinating Board (THECB) are generally exempt.
• Programs focused on hobbies, religious education, or employer-sponsored training that does not charge tuition also qualify for exemption.

Any school that is uncertain about its status should consult TWC before beginning operations. Operating without a Certificate of Approval is illegal, and contracts signed by students before approval are unenforceable.

Licensing Requirements: Obtaining a TWC Certificate of Approval

All career schools applying for TWC approval must submit a detailed application covering:

• Ownership and governance structure.
• Proposed courses and curriculum.
• Instructor qualifications.
• School director and administrative staff credentials.
• Financial stability documentation, including a surety bond.
• Facility and equipment details (for in-person schools).
• Student catalog and enrollment agreement meeting state disclosure requirements.
• Marketing and advertising policies to ensure compliance with truth-in-advertising standards.
• Registration of admissions representatives who will recruit students.

TWC reviews applications for compliance with its regulations and may request additional documentation or conduct site inspections. Once all criteria are met, the school is granted a Certificate of Approval, valid for one year, after which annual renewals are required.

Program Approval and Compliance Expectations

Career schools must ensure ongoing compliance with TWC regulations, including:

• Seeking approval for new programs or significant modifications.
• Ensuring instructors meet qualification standards and registering new hires with TWC.
• Adhering to attendance, grading, and student progress policies.
• Maintaining accurate student records and ensuring timely refunds in compliance with Texas refund laws.
• Submitting annual financial reports and renewal applications on time.
• Monitoring student completion and job placement outcomes to meet TWC reporting requirements.
• Cooperating with TWC audits and addressing any compliance concerns promptly.

Failure to comply can result in fines, penalties, or even revocation of the school’s approval status.

How Accreditation Expert Consulting Can Help

Navigating TWC’s licensing and compliance process can overwhelm new and existing career schools. Accreditation Expert Consulting provides expert support to help institutions meet all regulatory requirements efficiently and effectively.

Our services include:

• Initial Licensing Assistance: Preparing a complete, compliant application package to secure first-time approval.
• Documentation and Compliance Readiness: Developing school catalogs, enrollment agreements, and financial reports aligned with TWC requirements.
• Site Inspection Preparation: Conducting pre-approval facility inspections and compliance audits to ensure smooth approval.
• Staff Training: Educating school leadership and admissions staff on compliance best practices.
• Annual Renewal Support: Assisting with renewals, reporting, and any necessary amendments to approval status.
• Regulatory Advocacy: Addressing compliance concerns, responding to audits, and facilitating communication with TWC.

With over 20 years of experience, Accreditation Expert Consulting helps career schools navigate the regulatory landscape with confidence. Contact us today to streamline your TWC approval process and maintain full compliance in Texas.