How to Obtain State Approval for Colleges and Universities in Arkansas

Important Agency Information to Note

The Arkansas Department of Higher Education (ADHE) plays a pivotal role in authorizing state postsecondary educational institutions. It oversees different processes for degree—and non-degree-granting institutions. It’s crucial to contact ADHE directly for specific details on each process.

Get State Approval Arkansas

Types of Educational Providers Authorized

ADHE authorizes a wide range of institutions, including:

  • Public, in-state, and out-of-state degree-granting institutions
  • Private, in-state and out-of-state, not-for-profit and for-profit degree-granting institutions
  • Public, in-state, and out-of-state non-degree granting institutions
  • Non-degree, not-for-profit, and for-profit institutions

Exceptions include religious, tribally-controlled, federal, and municipal institutions. Additionally, certain private in-state institutions established before 1975 have different authorization processes.

Accreditation

Accreditation is required for all degree-granting institutions to be authorized in Arkansas. This includes public and private institutions, both in-state and out-of-state. Non-degree granting institutions are not required to be accredited.

Exemptions

Certain institutions and programs are exempt from state authorization requirements. For example, programs offered on military bases or those solely related to church activities are exempt. The ADHE website provides more details.

Authorization of Distance Education

Out-of-state institutions offering purely online programs must be authorized to operate in Arkansas, regardless of physical presence. Correspondence study programs are treated similarly.

State Approval Readines

If you're new to state approval, start with our initial questionnaire. This provides a comprehensive understanding of your organization's readiness for state approval.

Our goal is to help you achieve successful approval from your state and ensure the process is as efficient and stress-free as possible for you and your team.

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Physical Presence Policy

ADHE defines physical presence broadly. Unless exempt, any program offered to a student in Arkansas, whether at a physical location or by distance education, must be authorized.

Student Complaints – SARA Participating Institutions

ADHE handles complaints for SARA participating institutions by contacting the institution to resolve the issue. Complaints from private institutions are handled by Alana Colburn, and those from public institutions are handled by Alisha Lewis, except for out-of-state student complaints in SARA institutions.

Surety Bonds

A surety bond is required for out-of-state institutions authorized to offer degree programs in Arkansas unless they maintain a minimum financial responsibility composite score of 1.5, as determined by the U.S. Department of Education.

Tuition Refund Policy

Arkansas has a tuition refund policy requirement for private, non-degree-granting institutions. Degree-granting institutions are not subject to this requirement. Students must apply to ADHE for a refund if a school closes.

Student Tuition Recovery Fund

Arkansas maintains a Student Tuition Recovery Fund for private, non-degree granting institutions. This fund helps students recover tuition if a school closes unexpectedly.

Reporting

Both degree-granting and non-degree-granting institutions must report data annually. Degree-granting institutions report on tuition collected and student enrollments, while non-degree institutions report on enrollments, terminations, graduates, and tuition collected per program.

Enforcement

Non-compliance with authorization laws is a Class B misdemeanor in Arkansas, and it can result in a referral to the Arkansas Attorney General.

Application Process

The application process differs for degree and non-degree granting institutions. Degree-granting institutions must complete specific forms (3, 12, 5, 13, 14, 15, and 16), while non-degree schools need to complete forms 1000, 2000, and 3000 and provide an FBI Background Check.

Fees Associated with Authorization

For degree-granting institutions, there is a $500 fee per program. Fees for non-degree-granting schools vary; contact ADHE at 501-371-2060 for specific fee schedules.

Records Retention

Institutions must have a plan for records retention in case of catastrophic events. Degree programs must maintain fireproof storage for records, and non-degree programs must submit records to ADHE if a catastrophic event occurs.

Additional Information

Out-of-state institutions offering only clinics, internships, externships, or other experiential learning do not need authorization from ADHE. ADHE does not track these types of learning activities.

How Accreditation Expert Consulting Can Help

Navigating the state authorization process can be complex, but our experienced team at Accreditation Expert Consulting is here to help:

  1. Expert Guidance: We provide clear instructions on ADHE requirements, ensuring your application is accurate and complete.
  2. Document Preparation: Our team assists in preparing and reviewing all required documents, ensuring they meet the necessary standards.
  3. Accreditation Assistance: We help you understand and meet accreditation requirements, ensuring state and federal standards compliance.
  4. Submission Support: We manage the submission process, ensuring all documents and fees are correctly sent to ADHE.
  5. Review and Compliance: We help you stay compliant with ongoing review requirements and keep you updated with the latest information from ADHE.
  6. Continuous Support: We offer continuous support from the initial renewal application, helping your institution achieve and maintain state authorization.

By partnering with Accreditation Expert Consulting, you can focus on delivering quality education while we handle the complexities of state approval and accreditation. We aim to make the process as smooth and efficient as possible, ensuring your institution meets all necessary standards and regulations.

We have collaborated with educational institutions nationwide that hold accreditation from prominent national and regional agencies, including:
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