The first step is submitting a detailed application to the Missouri Department of Higher Education & Workforce Development.
The application must include the university’s mission statement, curriculum, faculty qualifications, and evidence of financial stability. An on-site evaluation, a pivotal moment in the Missouri higher education approval process, is conducted following the application to assess the physical facilities, resources, and academic environment.
After the initial review, the department may require additional documentation or modifications to meet specific educational or operational standards.
Who approves a new college or trade school in Missouri?
Missouri Proprietary School Certification is how the Missouri Department of Higher Education and Workforce Development (MDHEWD) issues the certificate of approval to operate that private colleges and career schools need.
Certification comes before you advertise or enroll a student.
AEC doesn't issue Missouri approval and can't promise one. MDHEWD decides every Missouri certification.
AEC's founder, Dr. Ramin Golbaghi, went through these approvals as a school owner. He founded and led a private postsecondary school, he personally obtained state approval to operate, ACCSC institutional accreditation, Title IV certification, VA education benefits approval, WIOA/I-TRAIN workforce eligibility and SEVP certification.
Opening in more than one state? See state approval requirements in all 50 states.
Step 1: Register for Access to the EDvera System
- Access the EDvera Login Page: Visit Missouri Department of Higher Education and Workforce Development (MDHEWD) EDvera.
- New User Registration: Select “New User?” to set up your login credentials. You will need to provide the name and email address of the person completing the application, the proposed name of the school, and a brief description of the programs to be offered.
- Receive Login Credentials: After you register, MDHE will email you login details, allowing you to access the EDvera system for your application.
Once you have your login credentials, you can begin the application process. This involves filling out several sections that require detailed information about your institution. You must enter data on your administrative structure, academic programs, faculty, and student support services. Accurate and comprehensive information is essential to facilitate a smooth review process.
Additionally, you will be asked to upload necessary documents such as academic catalogs, faculty resumes, and financial statements. These documents are crucial for verifying the information provided and ensuring compliance with educational standards.
Prepare to invest time in this process, as thorough preparation and attention to detail are essential for a successful application. Before submitting the application, make sure all sections are completed fully and all required documents are attached to avoid delays in the review process.
Step 2: Initiate Your Application
- Log in to EDvera: Use your credentials to log in and change your temporary password.
- Begin Application: Navigate to the “Documents” tab, select “Start Document,” and choose “Initial Application” from the dropdown menu.
Once you start the application, you will be guided through several sections that must be completed. Each section pertains to different aspects of your institution, such as governance, academic programs, faculty qualifications, and student services. Be prepared to provide detailed responses and upload supporting documents where necessary. Additionally, check for completeness and accuracy to ensure all information aligns with the Missouri Department of Higher Education requirements.
Step 3: Fill Out the Application Sections
- Institution Information: Provide details such as the institution’s name, location, type of ownership, control, accreditation status, and anticipated instructional start date.
- Personnel: List anticipated administrative and instructional staff and include detailed resumes demonstrating their qualifications and relevance to their roles.
- Programs: Describe each program, including enrollment numbers, duration, contact or credit hours, tuition and fees, and the type of award conferred upon completion.
- Exhibits: Submit catalogs, brochures, student handbooks, enrollment agreements, and official transcript templates that detail your institution’s policies and academic offerings.
- Financials: Provide a comprehensive financial statement detailing your institution’s resources, projected income, and expenditures.
Step 4: Attach Supporting Documentation
- Accreditation Documents: If applicable, include accreditation details.
- Resumes: Attach detailed resumes for administrative and instructional personnel.
- Program Information: Provide full program details, including curricula and objectives.
- Financial Statements: Support your financials section with bank statements, credit agreements, and other documentation.
This step is crucial for validating the data provided in the application. Additional documentation might include:
- Legal Documents: Copies of incorporation papers, property leases, or ownership documents that establish the institution’s legal status and operational base.
- Marketing Materials: Brochures, advertising materials, and official website screenshots to show how the institution presents itself to prospective students.
- Compliance and Safety Reports: Documents proving compliance with local, state, and federal safety regulations, including fire safety and building codes.
- Letters of Support: Letters from potential employers, academic partners, and community leaders that endorse the institution and its programs.
These documents, when provided comprehensively, offer a clear and detailed picture of your institution’s readiness and capability to deliver quality education. This ensures that the regulatory body has all the information necessary to make an informed decision about your application.
Step 5: Review and Submit Your Application
- Review Application: Thoroughly check your application for accuracy and completeness. Ensure that all required sections are filled and supporting documents are correctly attached.
- Submit: Once verified, submit your application using the EDvera system. Confirm that all electronic submissions go through successfully, and keep a record of the confirmation for your files.
Step 6: Pay Application Fees
- Fee Payment: Pay the necessary application fees as required by the MDHE. Fee details include:
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- New Program Review fees vary by program level.
- Additional fees for branch campuses, extension sites, and substantive changes.
- Ensure Timely Payment: Accompany your application with the correct fees to avoid processing delays. Make sure payments are made via approved methods to ensure they are tracked and acknowledged by MDHE.
Step 7: Await Initial Review and Possible Approval
- Initial Review: MDHEWD reviews your application. Respond promptly to any request for additional information.
- Security Deposit and Certification Fee: Upon approval, submit the required security deposit and certification fee, calculated based on estimated tuition income. These fees ensure your institution’s financial accountability and commitment to maintaining educational standards.
Step 8: Finalize Your Certification
- Receive Your Certificate: After meeting all requirements and receiving approval from MDHE, you will be issued a Certificate of Approval to Operate, allowing you to start recruitment activities in Missouri.
- Maintain Your Certificate: Ensure annual recertification and report any significant changes to your institution’s operations through EDvera. Staying compliant with these requirements is essential for retaining your certification and operating legally within the state.
